Remote, contract postion: 30-40 hours/month
The Bookkeeper/Office Manager is a flexible contract position performing the day-to-day accounting and “virtual” office management functions for Colorado Music Hall of Fame, a nonprofit organization founded in 2011. The Bookkeeper/Office Manager reports to the Executive Director.
Key Areas of Responsibility:
Financial
- Maintains records of financial transactions using QuickBooks Online, conducts monthly reconciliations of bank accounts, balances general ledger for Operating Accounts
- Regularly performs reconciling, reporting, tasks as necessary to close each month and fiscal year; makes internal accounting entries/corrections. Prepares monthly and annual reports for ED and Board of Directors and as needed reports for grant applications.
- Provides information for preparation of annual budget and cash flow projection reports, makes budget adjustments as requested, updates Chart of Accounts as needed.
- Processes monthly payroll (one employee) through PayChex, maintains accurate records of quarterly and yearly payroll returns. Checks preparation of federal and state quarterly reports (FICA, federal and state withholding) and unemployment quarterly reports and payments.
- Processes employee expense reports and tracks PTO.
- Tracks and reconciles activity in Board Designated and Restricted Funds; makes monthly transfers between funds.
- Provides invoices, when requested.
- Help establish a grantmaking application and award process to support mental wellness in the music industry (two grant cycles anticipated – May/June, Nov/Dec)
- Manages outgoing grant awards, documents and files all pertinent grant documentation, facilitates and maintains records of bank transfers.
- Maintains GAAP and FASBE accounting practices.
Regulatory
- Files annual updates with Secretary of State.
- Manages CPA relationship and prepares/compiles documents/reports as needed for fiscal year-end (12/31) financial review/IRS 990.
- Oversees prompt payment of all federal, state and local taxes required.
- Stays abreast of changes in nonprofit accounting practices and regulations and complies with federal, state, and local requirements.
- Works with Executive Director to prepare annual applications for insurance to meet compliance requirements such as professional liability, directors’ and officers’ liability. Prepares applications for certificate of event insurance for each Hall-sponsored event.
- Maintains vendor relationship with DRS and manages Hall of Fame’s 401k plan.
Organizational/Governance
- Integrates donor and donation information from PayPal, website and QuickBooks to Past Perfect
- Generates acknowledgment letters to donors, grantors, sponsors, ticket-buyers and in-kind/pro bono donors
- Organizes and maintains organizational records, scans and uploads paper files and manages Hall of Fame’s Google Drive
- Manages external accounts, trouble-shoots issues that arise, oversee payment schedule (ex. Constant Contact, PayPal, Tech Soup, Google, GoDaddy, WordPress, TaxJar, etc.)
- Attends (usually via Zoom) and takes minutes at board meetings (6 times a year- Jan, Mar, May, July, Sept, Nov)
- Tracks board-related activities, terms, donations, etc.
- Pulls and prepares quarterly communication and performance reports from Constant Contact, Google Analytics and social media accounts
- Coordinate access to Hall of Fame storage units (downtown Denver), as needed for volunteers, book deliveries, supplies, etc.
- Regularly backs up QuickBooks files and Google Drive
- Manages info@cmhof.org email account and CMHOF voicemail
- Responsible for overall “checks and balances”
- Other projects as assigned
Job Requirements/Qualifications
The ideal candidate has a passion for the mission of Colorado Music Hall of Fame, a flexible schedule and is equipped with a home office, as well as:
- Associate’s or Bachelor’s degree in accounting or related field preferred
- Knowledge and experience with QuickBooks required; experience with QuickBooks Online for Nonprofits and nonprofit accounting preferred
- Minimum of 3 years bookkeeping experience—nonprofit experience preferred
- Proficiency in relevant programs and platforms including Microsoft Office (Word, Excel, PowerPoint); and Google Suite (Docs, Sheets, Slides)
- Ability to work within spreadsheets and databases
- Experience preparing monthly financial reports
- Familiar with GAAP and FASBE standards of practice and the unique accounting requirements of a nonprofit
- Exceptional organizational and time management skills
- Proven ability to meet organizational deadlines
- Is an independent, self-starter, problem-solver and critical thinker
- Maintains highest level of confidentiality, accuracy and attention to detail
- Must have computer and home office to conduct contract work (Hall of Fame does not have a physical office).
Contractual, home-based position, flexible hours (though must have availability during normal business hours), approximately 8 hours per week, 30-40 hours per month. $23-$28/hour DOE. Opportunity for growth.
How to Apply: Send cover letter and resume to karen@cmhof.org with subject line: Bookkeeper.
Position available immediately and open until filled.
Colorado Music Hall of Fame is an equal opportunity employer. Colorado Music Hall of Fame makes its services, facilities and programs available to all persons regardless of race, color, creed, religion, gender, gender identity or gender expression, age, disability, marital status, sexual orientation, or national origin, and the corporation shall not in any way discriminate against any person on the basis of race, color, creed, religion, gender, gender identity or gender expression, age, disability, marital status, sexual orientation, or national origin.